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Key features of Refrens e-Way bill software

Refrens eWay Bill Software

Generate eWay bills with IRN

With advanced e-way bill software, you can create both e-way bills and e-invoices with a single click, saving time and eliminating the hassle of switching between multiple platforms. Whether you’re managing a high volume of transactions or handling unique business scenarios, this solution streamlines operations and reduces errors.

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Refrens Automate E-way Bill generation

eWay bill creation powered by automation

Forget the tedious task of manually entering data into the e-way bill portal. With Refrens, automation takes over, letting you generate e-way bills effortlessly. Refrens eliminates the need for repetitive data entry, ensuring accuracy and saving you valuable time. The software fetches all necessary details directly, reducing the risk of errors and speeding up the process. This advanced e-way bill generator is designed to make your workflow smoother, allowing you to create e-way bills online without any hassle.

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Online e-Way Bill Software

Stay compliant with auto-validation

Accuracy matters when creating e-way bills, and Refrens has you covered. The software automatically validates your data, ensuring every detail is correct and compliant with regulatory requirements. No more second-guessing or worrying about errors slipping through. Refrens performs real-time checks, flagging inconsistencies before they become a problem.

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Inventory Management Software

Inventory and warehouse management

Refrens simplifies inventory management by providing an intuitive platform to manage and adjust stock levels seamlessly. It ensures real-time updates, allowing businesses to maintain accurate inventory records without manual hassle. With a built-in inventory ledger, every transaction is recorded transparently, offering full visibility into inflows and outflows. The integrated purchase and sales ledger streamlines the tracking of orders, payments, and stock changes, ensuring all transactions are accounted for.

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e-Way Bill Software

Access anywhere, anytime

Stay in control of your e-way bills no matter where you are. With Refrens’ cloud-based eway bill system, you can create and manage e-way bills from any device, at any time. The intuitive design makes it easy to navigate, whether you’re using a desktop, tablet, or smartphone.

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Generate E-way bills with India's leading E-way billing software

Our automated system completely removes the need for manual data entry on the e-way bill portal. Generating e-way bills has never been easier—just a single click is all it takes to streamline the process.

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What industry experts say about our eWay bill software

Refrens e-Way Bill Software Ratings & Reviews

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Happy Customers

We are using Refrens for generating both E-invoicing and e-way bills, and we keep recommending it to our business partners.

HimanshuFounder, Packaged Food

Earlier it used to take 10 minutes to generate an E-way bill from the portal. With Refrens it only takes a few seconds!

Shivansh TulsyanCEO, Binny Textiles

We switched to Refrens after trying a few other software. Refrens is definitely easier to use.

Harsh S.Trader, Textiles Trading

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eWay Bill Software Generator in India

What is an e-way bill?

An E-Way Bill, short for Electronic Way Bill, is a mandatory document under India’s Goods and Services Tax (GST) system for transporting goods valued above ₹50,000. It is generated online via the GST portal and ensures that the transportation of goods complies with GST regulations.

Primary aspects of e-Way bill

Generation: Registered entities like suppliers, recipients, or transporters can generate the E-Way Bill on the GST portal. Each bill receives a unique E-Way Bill Number (EBN) for seamless tracking.
Required Information: Essential details include the consignor, consignee, transporter, and specifics of the goods being moved.
Validity: The bill’s validity depends on the distance covered. For every 100 kilometers or part thereof, the validity period is one day.
Compliance and Verification: Transporters must carry the E-Way Bill during transit. Tax officers can verify the bill to ensure legal compliance.
Benefits: The system reduces tax evasion, enhances transparency, and simplifies tracking goods in transit.

To simplify compliance, businesses can integrate E-Way Bill generation directly into their online accounting software. This streamlines processes and reduces manual intervention, making GST compliance more manageable.

When is an eWay bill required?

E-Way bills are a key component of the Goods and Services Tax (GST) system in India, required for the transportation of goods under certain conditions. Here are the primary situations when generating an E-Way Bill is necessary:

Value Exceeding INR 50,000: An E-Way Bill is required when the total value of goods being transported exceeds ₹50,000.
Inter-State and Intra-State Transportation: E-Way Bills are necessary for both inter-state (between states) and intra-state (within a state) transportation of goods.
Supply Situations: If goods are being sold, transferred, or exchanged, and transportation is involved, an E-Way Bill must be generated.
Goods Returned by Customer: If goods are returned by a customer to the supplier, an E-Way Bill is required if the value and distance criteria are met.
Purchases from Unregistered Dealers: When a registered person buys goods from an unregistered person, and the value exceeds the prescribed threshold, an E-Way Bill is necessary.
Mode of Transport: E-Way Bills are required regardless of the mode of transportation, whether by road, rail, air, or sea.
Specific Goods: For certain goods, an E-Way Bill is mandatory, regardless of the value. The government maintains a list of such goods.
Job Work: If goods are sent for job work, an E-Way Bill may also be needed.
Additional Circumstances: The state or central government may specify other situations under the GST regime that require the generation of an E-Way Bill.

Exceptions

There are some goods for which an E-Way Bill is not required, even if the value exceeds ₹50,000. These exceptions are outlined by the government and may vary based on specific circumstances.

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Generate eWay bill using Refrens eWay bill software and government portal

There are two primary ways to generate an E-Way Bill online:

Using software like Refrens - You can watch the demo video at the top of the page.
Using the government portal

Using software like Refrens simplifies the process, allowing you to generate E-Way Bills with just a few clicks. However, if you prefer using the government portal, here’s a step-by-step guide:

1) Registration - Ensure you or your business is registered on the E-Way Bill portal at ewaybillgst.gov.in. This is a mandatory step before generating E-Way Bills.

2) Login - Log into the portal with your credentials—GSTIN and password.

3) Initiate E-way bill generation - Once logged in, go to the dashboard and click on ‘Generate new’ under the ‘E-Waybill’ section.

4) Fill in the necessary details

Enter the required information, including:

Transaction Type (Outward/Inward)
Transaction Sub-Type
Document Type and Document Number
Consignor and Consignee Details: Names, GSTIN, and addresses of both parties
Product Information: Name, description, HSN code, quantity, and other details

5) Transporter details - Provide the transporter's name, transporter ID, and the approximate distance the goods will travel.

6) Submit - Double-check all the information for accuracy. Once verified, submit the details.

7) E-Way bill generation - Upon submission, an E-Way Bill Number (EBN) will be generated. This number can be shared with all involved parties, including the transporter.

8) Printing the E-way bill - Finally, print the E-Way Bill and ensure it is carried during the transportation of goods.

Additional features:

Bulk generation: Businesses can generate multiple E-Way Bills at once.
SMS-based generation: For convenience, businesses can use SMS to generate E-Way Bills.
Amendments: You can make amendments to the E-Way Bill within its validity period if necessary.

Generating an E-Way Bill ensures compliance with GST law and streamlines the movement of goods for businesses across India.

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How to cancel an e-way bill?

To cancel an E-Way Bill, the process generally involves the following steps across multiple platforms, which can be summarized as follows:

1) Login to the E-Way Bill Portal:

Access the E-Way Bill system portal and log in using your credentials.

2) Navigate to the E-Way Bill Option:

Locate and click on the 'E-Way Bill' tab or option in the dashboard/menu.

3) Select Cancel Option:

Select the 'Cancel' option from the E-Way Bill tab or from a dropdown menu. This should present you with a screen or fields to enter the E-Way Bill details.

4) Enter E-Way Bill Number:

Enter the 12-digit E-Way Bill number for the bill that you wish to cancel in the respective field.

5) Submit for Cancellation:

After entering the E-Way Bill number, select 'Go' or a similar button to submit the cancellation request.

6)Confirmation:

You may need to confirm the cancellation on the next screen, and possibly provide a reason for the cancellation.

Verification Limitation:

Note that if the E-Way Bill has been verified by an empowered officer, it cannot be canceled.

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How to unblock the e-Way bill generation option?

If your GSTIN is blocked, preventing you from generating E-Way Bills, here's how to unblock the option:

Automatic Unblocking via GST Return Filing

Once the taxpayer submits their Return-3B on the GST Common Portal, the blocked GSTIN will automatically transition to an “Unblocked” status within a day on the E-Way Bill system. This update will allow the taxpayer to generate E-Way Bills again.

Manual Status Update

If the status does not update automatically, you can manually update it:

Go to the E-Way Bill portal.
Navigate to Search > Update Block Status.
The system will fetch the filing status from the GST Common Portal. If the return has been filed, the status will be updated, unblocking the E-Way Bill generation option.

Unblocking by Jurisdictional Officer

If necessary, the unblocking process can also be initiated online by the jurisdictional officer via the GST Portal, often following a manual representation from the taxpayer.

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E-Way bill validity: determination and extension

E-Way Bill Validity Calculation:

The validity duration of the E-Way Bill hinges on the estimated distance specified during its creation. A day of validity is accorded for every 100 kilometers, with an extra day added for any additional segment of 100 kilometers.

For Over Dimensional Cargo (ODC), the validity framework is a day for every 20 kilometers, plus an additional day for any part thereof.

Validity Extension:

The countdown to the e-Way bill's validity commences with the initial entry in Part B.

In the context of road transportation, this refers to the entry of the vehicle, while for rail/air/ship transportation, it pertains to the first entry of the transport document number.

A transporter has the leeway to prolong the e-Way bill's validity under extraordinary conditions such as natural disasters, law enforcement issues, trans-shipment holdups, accidents, and so forth, which hinder the shipment from arriving at its destination before the validity lapses.

Nonetheless, only the present transporter possesses the prerogative to extend the validity.

Validity Extension Procedure:

To prolong the validity of your EWB, adhere to the steps delineated below:

Access the portal, navigate to e-Waybill, and opt for 'Extend Validity.'
Input the pertinent EWB number and hit ‘Go’ to extend e-way bill validity.
Just beneath your item specifics, an option querying ‘Do you wish to get Extension for this EWB?’ will appear. Choose Yes.
Select a reason from the dropdown list and elaborate on it in the remarks section.
Subsequently, based on the circumstances, opt for either “In Movement” or “In Transit.”
For the “In Movement” choice, you'll need to furnish mode and vehicle specifics. Conversely, for “In Transit,” delineate the transit type (e.g., On Road, Warehouse) and provide the address details of the transit location.
Update the Transportation Details-Part B, encompassing the estimated remaining distance from the current spot to the destination.
Hit “Submit,” and post-system validation, the EWB’s validity will be extended.

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FAQs for eWay bill software

1) How to generate e-way bills for unregistered buyers?

Go to the E-way bill portal.
Select “E-way Bill for Citizens” from the Registration tab.
Choose “Generate New EWB.”
Provide registration details, verify OTP, and click “Continue To Bill Generation.”
Next, you will receive the “e-Way Bill Entry Form”.
Fill in the details. Under the ‘ Bill To’ section, write ‘URP’ in GSTIN, and complete filing the form.
Click “Submit” to get a 12-digit E-way bill number.
Optionally, print the E-way bill.
Remember to carry a copy while transporting goods.

2) How to know the e-way bill password?

If you have forgotten your username or password, then select ‘Forgot Username’ or ‘Forgot Password’ to recover your username or reset your new password. Enter the details asked and authenticate via OTP, for a new username and password.

3) How to check the E-way bill generated by others?

One can view and check the E-Way bill generated by others too. According to the rule, taxpayers or recipients have the ability to decline e-way bills that have been generated using their GSTIN by other parties. To facilitate this, the following options have been provided to them for viewing the list of e-way bills:

A. Dashboard: Upon logging into the system, the taxpayer or recipient can access details about e-way bills generated under their GSTIN on their dashboard.

B. SMS Notifications: They will receive a daily SMS summarizing the total e-way bill activities associated with their GSTIN.

C. Reject Option: By going to the “Reject” option and selecting a date, they can view the list of e-way bills generated using their GSTIN by other parties.

D. Reports: Another option is to navigate to the “Reports” section and check for ‘EWBs by other parties,’ which provides a list of e-way bills generated on their GSTIN by external parties.

4) Is e-way bill mandatory for inter-state supply?

Yes, if the goods in transit value more than 50,000; then generating an e-way bill is necessary for interstate supply. However, in cases like the transfer of handicraft goods or movement of goods for job work, the e-way bill is to be generated even if the value of the goods is less than 50,000rs.

5) Is an e-way bill mandatory for intra-state?

Yes, if the goods in transit value more than 50,000; then generating an e-way bill is necessary for intra-state supply.

However, exceptions are provided under rule 138(14) of Central Goods and Service Tax, 2017, which are discussed above.

6) Is e-way bill mandatory for local sales?

Yes, if the goods in transit value more than 50,000; then generating an e-way bill is necessary for intra-state supply or local sales.

However, exceptions are provided under rule 138(14) of Central Goods and Service Tax, 2017 which are discussed above.

7) What to do if e-way bill validity expires?

When an e-way bill’s validity expires, it typically means that the goods should not be transported. However, in exceptional situations like natural calamity, trans-shipment delays, law and order issues, accidents of conveyance, etc. the transporter has the option to extend the validity period. This extension can be requested within 8 hours after the original expiry time by updating the reason for the extension and providing the necessary details in PART-B of FORM GST EWB-01.

8) How to make changes in e-way bills?

Once an e-way bill is generated, it cannot be edited or modified, except for updating Part B. However, if incorrect information was included during generation, the e-way bill can be canceled and a new one can be generated. It’s important to note that cancellation must take place within 24 hours of the original generation time to rectify any errors.

9) Is e way bill required for hand delivery?

No, e-way is required when the goods are transferred through motorized conveyance.

10) What is a consolidated e-way bill?

A consolidated e-way bill is a single document that includes multiple e-way bills for various consignments all transported in a single vehicle (goods vehicle). This means that a transporter who is carrying multiple consignments for different senders and recipients in one vehicle can generate and carry just one consolidated e-way bill instead of needing multiple separate e-way bills for each of those consignments.

Steps to create a consolidated e-way bill are discussed above.

11) How to fill up the e-way bill for job work?

To fill up an e-way bill for job work, log into e-Way Bill Portal > e-Way Bill > Generate New.

Select ‘Job Work’ under ‘Sub Type’ and proceed to enter further details like you would for any other e-way bill generation, as guided above.

12) Is an e-way bill required in Delhi?

Yes, an e-way bill is required for the transport of goods within Delhi valued above 1L rupees.

13) How should I generate an e-Way bill for carrying goods by train?

e-way bills may be generated for all modes of travel such as Road, Train, Air, and Ship. In the case of a train, you may enter the railway receipt number and date instead of the vehicle number.

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